The GRI's G3 Guidelines recommended reporting elements are represented below and provided with either linkage to the reported section(s) or explanation for omission. Our performance is characterised by reporting on all the core GRI performance indicators and also an additional indicator defined by G3 and the Sector Supplement for Public Agencies under the area of Economic (EC), Environmental (EN), Labour (LA), Human Rights (HR), Society (SO), and Product Responsibility (PR).

Additional indicators

We are only reporting on EN5 as an additional GRI indicator.

Reported Reported Not Reported Not Reported
Partially Reported Partially Reported Text in Green Link to Reported Section

  GRI Element (Link to Reported Section) Reporting Status Comment
1. Strategy and Analysis
1.1. Statement from the most senior decision-maker of the organisation about the relevance of sustainability to the organisation and its strategy Reported  
1.2. Description of key impacts, risks, and opportunities Reported  
2. Profile
  Organisational Profile
2.1. Name of the organisation Reported  
2.2. Primary brands, products and services Reported  
2.3. Operational structure of the organisation Reported  
2.4. Location of organisation's Headquarters Reported  
2.5. Number of countries where the organisation operates Reported  
2.6. Nature of ownership and legal form Reported Part of Hong Kong Government
2.7. Markets served Reported  
2.8. Scale of the reporting organisation Reported  
2.9. Significant changes during the reporting period regarding size, structure, or ownership Reported  
2.10. Awards received in the reporting period Reported  
3. Reporting Parameters
  Report Profile
3.1. Reporting period Reported  
3.2. Date of most recent previous report (if any) Reported  
3.3. Reporting Cycle Reported  
3.4. Contact point for questions regarding the report or its contents Reported  
  Report Scope and Boundary
3.5. Process for defining report, including determining materiality, prioritising topics within the report, identifying stakeholders the organisation expects to use the report Reported  
3.6. Boundaries of the report Reported  
3.7. State any specific limitations on the scope or boundary of the report Reported No limitations
3.8. Basis for reporting on joint ventures, subsidiaries, leased facilities, outsourced operations, and other entities Reported No joint ventures
3.9. Data measurement techniques and the bases of calculations Reported  
3.10. Explanation of the effect of any re-statements of information provided in earlier reports, and the reasons for such re-statement Reported No re-statements
3.11. Significant changes from previous reporting periods in the scope, boundary, or measurement methods applied in the report Reported  
  GRI Content Index
3.12. Table identifying the location of the Standard Disclosures in the report Reported  
  Assurance
3.13. Policy and current practice with regard to seeking external assurance for the report

Introduction
Verification Statement 		Reported  
4. Governance Structure and Management Systems
  Governance
4.1. Governance structure of the organisation Reported  
4.2. Indicate whether the Chair of the highest governance body is also an executive officer Reported Development Bureau is the highest governance body for ArchSD. Secretary for Development has the authority that responsible to overview the Development Bureau
4.3. For organisations that have a unitary board structure, state the number of members of the highest governance body that are independent and/or non-executive members Reported Within HKSAR Government, it does not adopt unitary board structure. Development Bureau is the highest governance body for ArchSD
4.4. Mechanisms for shareholders and employees to provide recommendations or direction to the highest governance body

Our Values & Commitments
Social Review 		Reported Apart from our employees, Development Bureau also obtains feedbacks from general public and other stakeholders regularly
4.5. Linkage between compensation for members of the highest governance body, senior managers, and executives Reported The appointment and promotion of senior management are to be advised by the independent Public Service Commission in accordance to the Public Service Commission Ordinance
4.6. Processes in place for the highest governance body to ensure conflicts of interest are avoided Reported No specific processes for the highest government body
All government departments follow internal circulars
4.7. Process for determining the qualifications and expertise of the members of the highest governance body for guiding the organisation's strategy on economic, environmental, and social topics Reported The appointment and promotion of senior civil servants are to be advised by the independent Public Service Commission in accordance to the Public Service Commission Ordinance
4.8. Internally developed statements of mission or values, codes of conduct, and principles relevant to economic, environmental, and social performance and the status of their implementation Reported  
4.9. Procedures of the highest governance body for overseeing the organisation's identification and management of economic, environmental, and social performance, including relevant risks and opportunities, and adherence or compliance with internationally agre Reported Development Bureau is the highest governance body
4.10. Processes for evaluating the highest governance body's own performance, particularly with respect to economic, environmental, and social performance Reported Audit Commission and the Legislative Council act as the evaluation framework for general performance of Government, including Development Bureau
  Commitments to External Initiatives
4.11. Explanation of whether and how the precautionary approach or principle is addressed by the organisation Reported  
4.12. Externally developed economic, environmental, and social charters, principles, or other initiatives to which the organisation subscribes or endorses Reported  
4.13. Memberships in associations and/or national/international advocacy organisations Reported  
  Stakeholder Engagement
4.14. List of stakeholder groups engaged by the organisation Reported  
4.15. Basis for identification and selection of stakeholders with whom to engage Reported  
4.16. Approaches to stakeholder engagement, including frequency of engagement by type and by stakeholder group

Our Values & Commitments
Highlights
Social Review 		Reported  
4.17. Key topics and concerns that have been raised through stakeholder engagement, and how the organisation has responded to those key topics and concerns, including through its reporting

Introduction
Social Review
Case Study 		Reported  
  Public Agency Specific
PA1 Describe the relationship to other governments or public authorities and the position of the agency within its immediate governmental structures

Our Profile
Social Review 		Reported  
PA2 State the definition of sustainable development used by the public agency, and identify any statements or principles adopted to guide sustainable development policies Reported  
PA3 Identify the aspects for which the organisation has established sustainable development policies Reported  
PA4 Identify the specific goals of the organisation for the each aspects listed in PA3 Reported  
PA5 Describe the process by which the aspects and goals in both PA3 and PA4 were set Reported  
PA6 Monitoring of each goal Reported  
PA7 Describe the role of and engagement with stakeholders with respect to the items disclosed in PA6

Our Values & Commitments
Highlights
Social Review 		Reported  
  ECONOMIC PERFORMANCE INDICATORS
  Disclosure on Management Approach (Economic)

Economic Review - Sustainability Criteria for Financial Commitments
Economic Review - Assurance for Our Quality Services
Reported Legislative Council examines and approves departmental budget. Audit Commission conducts regulatory audits and value for money audit, which provides information for Legislative Council to evaluate ArchSD's financial performance
  I. Economic Performance
EC1 Direct economic value generated and distributed, including revenues, operating costs, employee compensation, donations and other community investments, retained earnings, and payments to capital providers and governments Reported No direct economic value generated
EC2 Financial implications and other risks and opportunities for the organisation's activities due to climate change Reported  
EC3 Coverage of the organisation's defined benefit plan obligations Reported  
EC4 Significant financial assistance received from government Reported No subsidies but direct public fund from government
  II. Market Presence
EC6 Policy, practices, and proportion of spending on locally-based suppliers at significant locations of operation Reported  
EC7 Procedure for local hiring, and proportion of senior management hired from the local community at locations of significant operation Reported In accordance with Article 99 of the Basic Law, new recruits appointed to the Civil Service on or after 1 July 1997 must be permanent residents
  III. Indirect Economic Impacts
EC8 Development and impact of infrastructure investments and services provided primarily for public benefit through commercial, in kind, or pro bono engagement Reported Our operations do not involve with infrastructure investments
  IV. Expenditures (Public Agency)
PA8 Gross expenditures broken down by type of payment Reported  
PA9 Gross expenditures broken down by financial classification Reported  
PA10 Capital expenditures by financial classification Reported  
PA11 Describe procurement policy of the public agency as relates to sustainable development Reported  
PA12 Describe economic, environmental, and social criteria that apply to expenditures and financial commitments Reported  
PA13 Describe linkages between the public agency's procurement practices and its public policy priorities Reported  
PA14 Percentage of the total value of goods purchased that were registered with voluntary environmental or social labels and/or certification programmes, broken down by type Reported  
  ENVIRONMENTAL PERFORMANCE INDICATORS
  Disclosure on Management Approach (Environment) Reported  
  I. Materials
EN1 Materials used by weight or volume Reported  
EN2 Percentage of materials used that are recycled input materials Reported  
  II. Energy
EN3 Direct energy consumption by primary energy source Reported  
EN4 Indirect energy consumption by primary source Reported Although our operation do not generate energy directly, our BIPV installation projects produce energy for our clients' daily usage
EN5 Energy saved due to conservation and efficiency improvements Reported  
  III. Water
EN8 Total water withdrawal by source Not Reported No measurement mechanism in place as not necessary to pay for water usage but will investigate opportunity to have separate meters and provide information in future reports
  IV. Biodiversity
EN11 Location and size of land owned, leased, managed in, or adjacent to, protected areas and areas of high biodiversity value outside protected areas Partially Reported No data collection mechanism in place but will consider to provide information in future reports
EN12 Description of significant impacts of activities, products, and services on biodiversity in protected areas and areas of high biodiversity value outside protected areas Partially Reported No data collection mechanism in place but will consider to provide information in future reports
  V. Emissions, Effluents, and Waste
EN16 Total direct and indirect greenhouse gas emissions by weight Reported  
EN17 Other relevant indirect greenhouse gas under emissions by weight evaluation Reported No measurement mechanism in place as we have captured major direct and indirect emission
EN19 Emissions of ozone-depleting substances by weight Reported We do not use any ozone-depleting substances in our refrigerants and fire extinguishing agents
EN20 NOx, SOx and other significant air emissions by type and weight Reported No measurement mechanism in place as we do not generate significant NOx, SOx emissions
EN21 Total water discharge by quality and destination Not Reported No measurement mechanism in place, but the discharge quality and destination are parameters included in the site environment checklist and monitored during site inspection
EN22 Total weight of waste by type and disposal method Reported  
EN23 Total number and volume of significant spills Not Reported No measurement mechanism in place but any significant spills identified during site inspection will be recorded in site environment checklist
  VII. Products and Services
EN26 Initiatives to mitigate environmental impacts of products and services, and extent of impact mitigation Reported  
EN27 Percentage of products sold and their packaging materials that are reclaimed by category Reported No products sold
  VIII. Compliance
EN28 Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with environmental laws and regulations Partially Reported Environmental offences of contractors show the number of cases. The monetary value and records of any other sanctions are kept by the department. We will consider to report in the future
  SOCIAL PERFORMANCE INDICATORS
  Disclosure on Management Approach - Labour

Our Values
Social Review 		Reported  
  Disclosure on Management Approach - Human Right

Social Review 		Reported  
  Disclosure on Management Approach - Society

Social Review - Our People
Social Review - Community Services
Social Review - Public Engagement 		Reported  
  Disclosure on Management Approach - Product

Social Review
Case Study 		Reported  
  SOCIAL PERFORMANCE INDICATORS: LABOUR PRACTICES AND DECENT WORK
  I. Employment
LA1 Total workforce by employment type, employment contract, and region Reported  
LA2 Total number and rate of employee turnover by age group, gender and region Reported  
  II. Labour/ Management relations
LA4 Percentage of employees covered by collective bargaining agreements Reported  
LA5 Minimum notice period(s) regarding operational changes, including whether it is specified in collective agreements Partially Reported Following government internal circulars, no minimum notice period is required. But staff are informed and consulted regarding significant changes beforehand, and notices are issued as soon as possible.
We will report in the future when relevant procedures are developed.
  III. Occupational Health and Safety
LA7 Rates of injury, occupational diseases, lost days and absenteeism, and number of work-related fatalities by region Partially Reported No adequate measurement mechanism in place for staff but will consider to report in the future
LA8 Education, training, counselling, prevention and risk-control programmers in place to assist workforce members, their families or community members regarding serious diseases Reported  
  IV. Training and Education
LA10 Average hours of training per year per employee, by employee category Reported  
  V. Diversity and Equal Opportunity
LA13 Composition of governance bodies and breakdown of employees per category according to gender, age group, minority group membership, and other indicators of diversity Reported  
LA14 Ratio of basic salary of men to women by employee category Reported  
  SOCIAL PERFORMANCE INDICATORS: HUMAN RIGHTS
  I. Investment and Procurement Practices
HR1 Percentage and total number of significant investment agreements that include human rights clauses or that have undergone human rights screening Reported Our operations do not involve with investments
HR2 Percentage of significant suppliers and contractors that have undergone screening on human rights and actions taken Not Reported No measurement mechanism in place as it is not a formal practice in local public agency, but we award projects to contractors who do not hire illegal immigrants. All contractors are closely monitored on their convictions of employing illegal immigrants and incidents on wage disputes, and we will report in the future
  II. Non-discrimination
HR4 Total number of incidents of discrimination and actions taken Reported  
  III. Freedom of Association and Collective Bargaining
HR5 Operations identified in which the right to exercise freedom of association and collective bargaining may be at significant risk, and actions taken to support these rights Reported  
  IV. Child Labour
HR6 Operations identified as having significant risk for incidents of child labour, and measures taken to contribute to the elimination of child labour Reported  
  V. Forced and Compulsory Labour
HR7 Operations identified as having significant risk for incidents of forced or compulsory labour, and measures to contribute to the elimination of forced or compulsory labour Reported  
  SOCIAL PERFORMANCE INDICATORS: SOCIETY
  I. Community
SO1 Nature, scope, and effectiveness of any programs and practices that assess and manage the impacts of operations on communities, including entering, operating, and exiting

Social Review - Community Service
Social Review - Public Engagement
Case Study 		Reported  
  II. Corruption
SO2 Percentage and total number of business units analysed for risks related to corruption Not Reported # Independent Commission Against Corruption (ICAC) of HKSAR Government is responsible for conducting on-going independent analysis. No data collection mechanism is currently in place with ICAC. We will investigate and report in the future report
SO3 Percentage of employees trained in organisation's anti-corruption policies and procedures Reported  
SO4 Actions taken in response to incidents of corruption Reported  
  III. Public Policy
SO5 Public policy positions and participation in public policy development and lobbying Reported  
  V. Compliance
SO8 Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with laws and regulations Reported No significant non-compliance with laws and regulations
  SOCIAL PERFORMANCE INDICATORS: PRODUCT RESPONSIBILITY
  I. Customer Health and Safety
PR1 Life cycle stages in which health and safety impacts of products and services are assessed for improvement, and percentage of significant products and services categories subject to such procedures Reported  
  II. Products and Services Labelling
PR3 Type of product and service information required by procedures, and percentage of significant products and services subject to such information requirements

Social Review
Case Study 		Reported  
  III. Marketing Communication
PR6 Programs for adherence to laws, standards, and voluntary codes related to marketing communications, including advertising, promotion, and sponsorship Not Reported As public agent, ArchSD is required to comply with all local regulations. However, there is no specific programme in Hong Kong to secure adherence to laws and guidelines related to marketing communications for public agency.
We will report in the future when relevant programmes are developed.
  V. Compliance
PR9 Monetary value of significant fines for non-compliance with laws and regulations concerning the provision and use of products and services Reported No significant non-compliance with laws and regulations
  SOCIAL PERFORMANCE INDICATORS: Administrative Efficiency
  I. Administrative Efficiency
PA15 Results of assessments of the efficiency and effectiveness of services provided by the public agency, including the actions taken to achieve improvements in service delivery.

Social Review
Case Study 		Reported  

Remarks:
#ICAC is an independent commission, which reports directly to Chief Executive of HKSAR Government, is responsible for conducting analysis for risks related to corruption for government departments.