ArchSD Sustainability Report 2009

GRI Content Index

The GRI's G3 Guidelines recommended reporting elements are represented below and provided with either linkage to the reported section(s) or explanation for omission. Our performance is characterised by reporting on all the core GRI performance indicators.

Additional indicators

We only report on EN5, EN6, EN18, EN30, LA11 and LA12 as additional GRI indicators.

			Reported				Not Reported
			Partially Reported		Text in Brown		Link to Reported Section

	GRI Element (Link to Reported Section)	Reporting Status	Comment
1.	Strategy and Analysis
1.1	Statement from the most senior decision-maker of the organisation about the relevance of sustainability to the organisation and its strategy
1.2	Description of key impacts, risks, and opportunities
2.	Profile
	Organisational Profile
2.1	Name of the organisation
2.2	Primary brands, products and services
2.3	Operational structure of the organisation
2.4	Location of organisation's Headquarters
2.5	Number of countries where the organisation operates		Hong Kong only
2.6	Nature of ownership and legal form		Part of the Hong Kong SAR Government
2.7	Markets served
2.8	Scale of the reporting organisation
2.9	Significant changes during the reporting period regarding size, structure, or ownership
2.10	Awards received in the reporting period
3.	Reporting Parameters
	Report Profile
3.1	Reporting period
3.2	Date of most recent previous report (if any)
3.3	Reporting Cycle
3.4	Contact point for questions regarding the report or its contents
	Report Scope and Boundary
3.5	Process for defining report, including determining materiality, prioritising topics within the report, identifying stakeholders the organisation expects to use the report
3.6	Boundaries of the report
3.7	State any specific limitations on the scope or boundary of the report		No specific limitations
3.8	Basis for reporting on joint ventures, subsidiaries, leased facilities, outsourced operations, and other entities		No joint ventures
3.9	Data measurement techniques and the bases of calculations
3.10	Explanation of the effect of any re-statements of information provided in earlier reports, and the reasons for such re-statement		No re-statements
3.11	Significant changes from previous reporting periods in the scope, boundary, or measurement methods applied in the report		No significant changes
	GRI Content Index
3.12	Table identifying the location of the Standard Disclosures in the report
	Assurance
3.13	Policy and current practice with regard to seeking external assurance for the report About this report Report Assurance
4.	Governance Structure and Management Systems
	Governance
4.1	Governance structure of the organisation
4.2	Indicate whether the Chair of the highest governance body is also an executive officer		Development Bureau, led by Secretary for Development, is the highest governance body for ArchSD, which is led by Director of Architectural Services
4.3	For organisations that have a unitary board structure, state the number of members of the highest governance body that are independent and/or non-executive members	Not applicable	Within the HKSAR Government, it does not adopt unitary board structure. Development Bureau is the highest governance body for ArchSD
4.4	Mechanisms for shareholders and employees to provide recommendations or direction to the highest governance body Strategy and Management Staff Relations		Apart from our employees, Development Bureau also obtains feedbacks from general public and other stakeholders regularly
4.5	Linkage between compensation for members of the highest governance body, senior managers, and executives, and the organization's performance		The appointment and promotion of senior management are to be advised by the independent Public Service Commission in accordance to the Public Service Commission Ordinance
4.6	Processes in place for the highest governance body to ensure conflicts of interest are avoided		No specific processes for the highest government body All government departments follow internal guidelines
4.7	Process for determining the qualifications and expertise of the members of the highest governance body for guiding the organisation's strategy on economic, environmental, and social topics		The appointment and promotion of senior civil servants are to be advised by the independent Public Service Commission in accordance to the Public Service Commission Ordinance
4.8	Internally developed statements of mission or values, codes of conduct, and principles relevant to economic, environmental, and social performance and the status of their implementation
4.9	Procedures of the highest governance body for overseeing the organisation's identification and management of economic, environmental, and social performance, including relevant risks and opportunities, and adherence or compliance with internationally agre
4.10	Processes for evaluating the highest governance body's own performance, particularly with respect to economic, environmental, and social performance		Audit Commission and the Legislative Council act as the evaluation framework for general performance of Government, including Development Bureau
	Commitments to External Initiatives
4.11	Explanation of whether and how the precautionary approach or principle is addressed by the organisation
4.12	Externally developed economic, environmental, and social charters, principles, or other initiatives to which the organisation subscribes or endorses
4.13	Memberships in associations and/or national/international advocacy organisations
	Stakeholder Engagement
4.14	List of stakeholder groups engaged by the organisation
4.15	Basis for identification and selection of stakeholders with whom to engage Stakeholder Engagement Project Quality
4.16	Approaches to stakeholder engagement, including frequency of engagement by type and by stakeholder group
4.17	Key topics and concerns that have been raised through stakeholder engagement, and how the organisation has responded to those key topics and concerns, including through its reporting Stakeholder Engagement Project Quality
	Public Agency Specific
PA1	Describe the relationship to other governments or public authorities and the position of the agency within its immediate governmental structures Strategy and Management About Us
PA2	State the definition of sustainable development used by the public agency, and identify any statements or principles adopted to guide sustainable development policies
PA3	Identify the aspects for which the organisation has established sustainable development policies
PA4	Identify the specific goals of the organisation for the each aspects listed in PA3
PA5	Describe the process by which the aspects and goals in both PA3 and PA4 were set
PA6	Monitoring of each goal
PA7	Describe the role of and engagement with stakeholders with respect to the items disclosed in PA6
	ECONOMIC PERFORMANCE INDICATORS
	Disclosure on Management Approach (Economic)		Legislative Council examines and approves departmental budget. Audit Commission conducts regulatory audits and value for money audit, which provides information for Legislative Council to evaluate ArchSD's financial performance
	I. Economic Performance
EC1	Direct economic value generated and distributed, including revenues, operating costs, employee compensation, donations and other community investments, retained earnings, and payments to capital providers and governments		No direct economic value generated
EC2	Financial implications and other risks and opportunities for the organisation's activities due to climate change
EC3	Coverage of the organisation's defined benefit plan obligations
EC4	Significant financial assistance received from government		No subsidies but direct public fund from government
	II. Market Presence
EC6	Policy, practices, and proportion of spending on locally-based suppliers at significant locations of operation
EC7	Procedure for local hiring, and proportion of senior management hired from the local community at locations of significant operation		In accordance with Article 99 of the Basic law, new recruits appointed to the Civil Service on or after 1 July 1997 must be permanent residents
	III. Indirect Economic Impacts
EC8	Development and impact of infrastructure investments and services provided primarily for public benefit through commercial, in kind, or pro bono engagement		Our operations do not involve with infrastructure investments
	IV. Expenditures (Public Agency)
PA8	Gross expenditures broken down by type of payment
PA9	Gross expenditures broken down by financial classification
PA10	Capital expenditures by financial classification
PA11	Describe procurement policy of the public agency as relates to sustainable development Strategy and Management Supply Chain Management
PA12	Describe economic, environmental, and social criteria that apply to expenditures and financial commitments
PA13	Describe linkages between the public agency's procurement practices and its public policy priorities
PA14	Percentage of the total value of goods purchased that were registered with voluntary environmental or social labels and/or certification programmes, broken down by type
	ENVIRONMENTAL PERFORMANCE INDICATORS
	Disclosure on Management Approach (Environment)
	I. Materials
EN1	Materials used by weight or volume Construction Waste Management Environmental Performance
EN2	Percentage of materials used that are recycled input materials
	II. Energy
EN3	Direct energy consumption by primary energy source
EN4	Indirect energy consumption by primary source
EN5	Energy saved due to conservation and efficiency improvements
EN6	Initiatives to provide energy-efficient or renewable energy based products and services, and reductions in energy requirements as a result of these initiatives
	III. Water
EN8	Total water withdrawal by source		The total flushing water consumption was 33,789 cubic meter in 2008. The total potable water consumption will be reported in next year report.
	IV. Biodiversity
EN11	Location and size of land owned, leased, managed in, or adjacent to, protected areas and areas of high biodiversity value outside protected areas
EN12	Description of significant impacts of activities, products, and services on biodiversity in protected areas and areas of high biodiversity value outside protected areas
	V. Emissions, Effluents, and Waste
EN16	Total direct and indirect greenhouse gas emissions by weight
EN17	Other relevant indirect greenhouse gas under emissions by weight evaluation		No central data collection mechanism for electricity consumption on construction sites in place as we have captured major direct and indirect emission.
EN18	Initiatives to reduce greenhouse gas emissions and reductions achieved
EN19	Emissions of ozone-depleting substances by weight		The use of materials with ozone-depleting substances have been avoided in our projects.
EN20	NOx, SOx and other significant air emissions by type and weight		No measurement mechanism in place as we do not generate significant NOx, SOx emissions.
EN21	Total water discharge by quality and destination		To conform to the local environmental regulations, the discharge quality and destination are parameters included in the site environment checklist and monitored during site inspection.
EN22	Total weight of waste by type and disposal method Construction and Waste Management Environmental Performance
EN23	Total number and volume of significant spills		There have been no reported spills in 2008.
	VII. Products and Services
EN26	Initiatives to mitigate environmental impacts of products and services, and extent of impact mitigation Strategy and Management Research and Development
EN27	Percentage of products sold and their packaging materials that are reclaimed by category		No products sold.
	VIII. Compliance
EN28	Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with environmental laws and regulations		Environmental offences of contractors show the number of cases. The total monetary value involved is $39,000.
	X. Overall
EN30	Total environmental protection expenditures and investments by type
	SOCIAL PERFORMANCE INDICATORS
	Disclosure on Management Approach - Labour Strategy and Management Staff Relations
	Disclosure on Management Approach - Human Right
	Disclosure on Management Approach - Society
	Disclosure on Management Approach - Product Responsibility
	SOCIAL PERFORMANCE INDICATORS: LABOUR PRACTICES AND DECENT WORK
	I. Employment
LA1	Total workforce by employment type, employment contract, and region
LA2	Total number and rate of employee turnover by age group, gender and region
	II. Labour/ Management relations
LA4	Percentage of employees covered by collective bargaining agreements
LA5	Minimum notice period(s) regarding operational changes, including whether it is specified in collective agreements		Staff are well informed and consulted regarding significant changes beforehand, and notices are issued as soon as possible, although minimum notice period is not prescibed in government internal circulars. An example would be the transfer of plumbing and drainage installations responsibility; staff consultation was initiated 7 months prior to the implementation. We will report in mid-term when relevant procedures are formalised.
	III. Occupational Health and Safety
LA7	Rates of injury, occupational diseases, lost days and absenteeism, and number of work-related fatalities by region
LA8	Education, training, counselling, prevention and risk-control programmers in place to assist workforce members, their families or community members regarding serious diseases
	IV. Training and Education
LA10	Average hours of training per year per employee, by employee category Staff Development Social Performance		No measurement mechanism in place to identify the total training hours within each employee category as training is identified by type (i.e. succession, vocational and career development) and not be employee category.
LA11	Programs for skills management and lifelong learning that support the continued employability of employees and assist them in managing career endings
LA12	Percentage of employees receiving regular performance and career development reviews		The performances of all our employess are reviewed at least annually.
	V. Diversity and Equal Opportunity
LA13	Composition of governance bodies and breakdown of employees per category according to gender, age group, minority group membership, and other indicators of diversity
LA14	Ratio of basic salary of men to women by employee category		The Hong Kong SAR Government is not discriminatory about gender differences. There is no difference between male and female employees in the remuneration package. The ratio of basic salary of men to women of the same rank is 1:1.
	SOCIAL PERFORMANCE INDICATORS: HUMAN RIGHTS
	I. Investment and Procurement Practices
HR1	Percentage and total number of significant investment agreements that include human rights clauses or that have undergone human rights screening		Our operations do not involve with investments
HR2	Percentage of significant suppliers and contractors that have undergone screening on human rights and actions taken		No measurement mechanism in place as it is not a formal practice in local public agency, but we award projects to contractors who do not hire illegal immigrants. All contractors are closely monitored on their convictions of employing illegal immigrants and incidents on wage disputes, and we will report in mid-term.
	II. Non-discrimination
HR4	Total number of incidents of discrimination and actions taken
	III. Freedom of Association and Collective Bargaining
HR5	Operations identified in which the right to exercise freedom of association and collective bargaining may be at significant risk, and actions taken to support these rights
	IV. Child Labour
HR6	Operations identified as having significant risk for incidents of child labour, and measures taken to contribute to the elimination of child labour
	V. Forced and Compulsory Labour
HR7	Operations identified as having significant risk for incidents of forced or compulsory labour, and measures to contribute to the elimination of forced or compulsory labour
	SOCIAL PERFORMANCE INDICATORS: SOCIETY
	I. Community
SO1	Nature, scope, and effectiveness of any programs and practices that assess and manage the impacts of operations on communities, including entering, operating, and exiting Health & Safety Project Environmental Assessment
	II. Corruption
SO2	Percentage and total number of business units analyzed for risks related to corruption
SO3	Percentage of employees trained in organisation's anti-corruption policies and procedures
SO4	Actions taken in response to incidents of corruption		In 2008, no incidents of corruption was reported. In case incidents of corruption are encountered, we will report to Independent Corporation Against Corruption.
	III. Public Policy
SO5	Public policy positions and participation in public policy development and lobbying
	V. Compliance
SO8	Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with laws and regulations		No significant non-compliance with laws and regulations
	SOCIAL PERFORMANCE INDICATORS: PRODUCT RESPONSIBILITY
	I. Customer Health and Safety
PR1	Life cycle stages in which health and safety impacts of products and services are assessed for improvement, and percentage of significant products and services categories subject to such procedures
	II. Products and Services Labelling
PR3	Type of product and service information required by procedures, and percentage of significant products and services subject to such information requirements
	III. Marketing Communication
PR6	Programs for adherence to laws, standards, and voluntary codes related to marketing communications, including advertising, promotion, and sponsorship		As public agent, ArchSD is required to comply with all local regulations. However, there is no specific programme in Hong Kong to secure adherence to laws and guidelines related to marketing communications for public agency. We will report by long term when relevant programmes are developed.
	V. Compliance
PR9	Monetary value of significant fines for non-compliance with laws and regulations concerning the provision and use of products and services		No significant non-compliance with laws and regulations
	SOCIAL PERFORMANCE INDICATORS: Administrative Efficiency
	I. Administrative Efficiency
PR15	Results of assessments of the efficiency and effectiveness of services provided by the public agency, including the actions taken to achieve improvements in service delivery

Note: For the indicators that are not applicable or not available, the reason for omission is provided for each of this indicator.

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