Architectural Services Department - ArchSD Sustainability Report 2009
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The GRI's G3 Guidelines recommended reporting elements are represented below and provided with either linkage to the reported section(s) or explanation for omission. Our performance is characterised by reporting on all the core GRI performance indicators.
Additional indicators
We only report on EN5, EN6, EN18, EN30, LA11 and LA12 as additional GRI indicators.
 |
R | |
Reported | |
N | |
Not Reported | |
| P | |
Partially Reported | |
Hyperlink | |
Link to Reported Section |
| GRI Element (Link to Reported Section) |
Reporting Status | Comment | |
|---|---|---|---|
| 1. | Strategy and Analysis | ||
| 1.1 | Statement from the most senior decision-maker of the organisation about the relevance of sustainability to the organisation and its strategy | R | |
| 1.2 | Description of key impacts, risks, and opportunities | R | |
| 2. | Profile | ||
| Organisational Profile | |||
| 2.1 | Name of the organisation | R | |
| 2.2 | Primary brands, products and services | R | |
| 2.3 | Operational structure of the organisation | R | |
| 2.4 | Location of organisation's Headquarters | R | |
| 2.5 | Number of countries where the organisation operates | R | Hong Kong only |
| 2.6 | Nature of ownership and legal form | R | Part of the Hong Kong SAR Government |
| 2.7 | Markets served | R | |
| 2.8 | Scale of the reporting organisation | R | |
| 2.9 | Significant changes during the reporting period regarding size, structure, or ownership | R | |
| 2.10 | Awards received in the reporting period | R | |
| 3. | Reporting Parameters | ||
| Report Profile | |||
| 3.1 | Reporting period | R | |
| 3.2 | Date of most recent previous report (if any) | R | |
| 3.3 | Reporting Cycle | R | |
| 3.4 | Contact point for questions regarding the report or its contents | R | |
| Report Scope and Boundary | |||
| 3.5 | Process for defining report, including determining materiality, prioritising topics within the report, identifying stakeholders the organisation expects to use the report | R | |
| 3.6 | Boundaries of the report | R | |
| 3.7 | State any specific limitations on the scope or boundary of the report | R | No specific limitations |
| 3.8 | Basis for reporting on joint ventures, subsidiaries, leased facilities, outsourced operations, and other entities | R | No joint ventures |
| 3.9 | Data measurement techniques and the bases of calculations | R | |
| 3.10 | Explanation of the effect of any re-statements of information provided in earlier reports, and the reasons for such re-statement | R | No re-statements |
| 3.11 | Significant changes from previous reporting periods in the scope, boundary, or measurement methods applied in the report | R | No significant changes |
| GRI Content Index | |||
| 3.12 | Table identifying the location of the Standard Disclosures in the report | R | |
| Assurance | |||
| 3.13 | Policy and current practice with regard to seeking external assurance for the report About this report Report Assurance |
R | |
| 4. | Governance Structure and Management Systems | ||
| Governance | |||
| 4.1 | Governance structure of the organisation | R | |
| 4.2 | Indicate whether the Chair of the highest governance body is also an executive officer | R | Development Bureau, led by Secretary for Development, is the highest governance body for ArchSD, which is led by Director of Architectural Services |
| 4.3 | For organisations that have a unitary board structure, state the number of members of the highest governance body that are independent and/or non-executive members | Not applicable | Within the HKSAR Government, it does not adopt unitary board structure. Development Bureau is the highest governance body for ArchSD |
| 4.4 | Mechanisms for shareholders and employees to provide recommendations or direction to the highest governance body Strategy and Management Staff Relations |
R | Apart from our employees, Development Bureau also obtains feedbacks from general public and other stakeholders regularly |
| 4.5 | Linkage between compensation for members of the highest governance body, senior managers, and executives, and the organization's performance | R | The appointment and promotion of senior management are to be advised by the independent Public Service Commission in accordance to the Public Service Commission Ordinance |
| 4.6 | Processes in place for the highest governance body to ensure conflicts of interest are avoided | R | No specific processes for the highest government body All government departments follow internal guidelines |
| 4.7 | Process for determining the qualifications and expertise of the members of the highest governance body for guiding the organisation's strategy on economic, environmental, and social topics | R | The appointment and promotion of senior civil servants are to be advised by the independent Public Service Commission in accordance to the Public Service Commission Ordinance |
| 4.8 | Internally developed statements of mission or values, codes of conduct, and principles relevant to economic, environmental, and social performance and the status of their implementation | R | |
| 4.9 | Procedures of the highest governance body for overseeing the organisation's identification and management of economic, environmental, and social performance, including relevant risks and opportunities, and adherence or compliance with internationally agre | R | |
| 4.10 | Processes for evaluating the highest governance body's own performance, particularly with respect to economic, environmental, and social performance | R | Audit Commission and the Legislative Council act as the evaluation framework for general performance of Government, including Development Bureau |
| Commitments to External Initiatives | |||
| 4.11 | Explanation of whether and how the precautionary approach or principle is addressed by the organisation | R | |
| 4.12 | Externally developed economic, environmental, and social charters, principles, or other initiatives to which the organisation subscribes or endorses | R | |
| 4.13 | Memberships in associations and/or national/international advocacy organisations | R | |
| Stakeholder Engagement | |||
| 4.14 | List of stakeholder groups engaged by the organisation | R | |
| 4.15 | Basis for identification and selection of stakeholders with whom to engage Stakeholder Engagement Project Quality |
R | |
| 4.16 | Approaches to stakeholder engagement, including frequency of engagement by type and by stakeholder group | R | |
| 4.17 | Key topics and concerns that have been raised through stakeholder engagement, and how the organisation has responded to those key topics and concerns, including through its reporting Stakeholder Engagement Project Quality |
R | |
| Public Agency Specific | |||
| PA1 | Describe the relationship to other governments or public authorities and the position of the agency within its immediate governmental structures Strategy and Management About Us |
R | |
| PA2 | State the definition of sustainable development used by the public agency, and identify any statements or principles adopted to guide sustainable development policies | R | |
| PA3 | Identify the aspects for which the organisation has established sustainable development policies | R | |
| PA4 | Identify the specific goals of the organisation for the each aspects listed in PA3 | R | |
| PA5 | Describe the process by which the aspects and goals in both PA3 and PA4 were set | R | |
| PA6 | Monitoring of each goal | R | |
| PA7 | Describe the role of and engagement with stakeholders with respect to the items disclosed in PA6 | R | |
| ECONOMIC PERFORMANCE INDICATORS | |||
| Disclosure on Management Approach (Economic) | R | Legislative Council examines and approves departmental budget. Audit Commission conducts regulatory audits and value for money audit, which provides information for Legislative Council to evaluate ArchSD's financial performance | |
| I. Economic Performance | |||
| EC1 | Direct economic value generated and distributed, including revenues, operating costs, employee compensation, donations and other community investments, retained earnings, and payments to capital providers and governments | R | No direct economic value generated |
| EC2 | Financial implications and other risks and opportunities for the organisation's activities due to climate change | R | |
| EC3 | Coverage of the organisation's defined benefit plan obligations | R | |
| EC4 | Significant financial assistance received from government | R | No subsidies but direct public fund from government |
| II. Market Presence | |||
| EC6 | Policy, practices, and proportion of spending on locally-based suppliers at significant locations of operation | R | |
| EC7 | Procedure for local hiring, and proportion of senior management hired from the local community at locations of significant operation | R | In accordance with Article 99 of the Basic law, new recruits appointed to the Civil Service on or after 1 July 1997 must be permanent residents |
| III. Indirect Economic Impacts | |||
| EC8 | Development and impact of infrastructure investments and services provided primarily for public benefit through commercial, in kind, or pro bono engagement | R | Our operations do not involve with infrastructure investments |
| IV. Expenditures (Public Agency) | |||
| PA8 | Gross expenditures broken down by type of payment | R | |
| PA9 | Gross expenditures broken down by financial classification | R | |
| PA10 | Capital expenditures by financial classification | R | |
| PA11 | Describe procurement policy of the public agency as relates to sustainable development Strategy and Management Supply Chain Management |
R | |
| PA12 | Describe economic, environmental, and social criteria that apply to expenditures and financial commitments | R | |
| PA13 | Describe linkages between the public agency's procurement practices and its public policy priorities | R | |
| PA14 | Percentage of the total value of goods purchased that were registered with voluntary environmental or social labels and/or certification programmes, broken down by type | R | |
| ENVIRONMENTAL PERFORMANCE INDICATORS | |||
| Disclosure on Management Approach (Environment) | R | ||
| I. Materials | |||
| EN1 | Materials used by weight or volume Construction Waste Management Environmental Performance |
R | |
| EN2 | Percentage of materials used that are recycled input materials | R | |
| II. Energy | |||
| EN3 | Direct energy consumption by primary energy source | R | |
| EN4 | Indirect energy consumption by primary source | R | |
| EN5 | Energy saved due to conservation and efficiency improvements | R | |
| EN6 | Initiatives to provide energy-efficient or renewable energy based products and services, and reductions in energy requirements as a result of these initiatives | R | |
| III. Water | |||
| EN8 | Total water withdrawal by source | P | The total flushing water consumption was 33,789 cubic meter in 2008. The total potable water consumption will be reported in next year report. |
| IV. Biodiversity | |||
| EN11 | Location and size of land owned, leased, managed in, or adjacent to, protected areas and areas of high biodiversity value outside protected areas | R | |
| EN12 | Description of significant impacts of activities, products, and services on biodiversity in protected areas and areas of high biodiversity value outside protected areas | R | |
| V. Emissions, Effluents, and Waste | |||
| EN16 | Total direct and indirect greenhouse gas emissions by weight | R | |
| EN17 | Other relevant indirect greenhouse gas under emissions by weight evaluation | N | No central data collection mechanism for electricity consumption on construction sites in place as we have captured major direct and indirect emission. |
| EN18 | Initiatives to reduce greenhouse gas emissions and reductions achieved | P | |
| EN19 | Emissions of ozone-depleting substances by weight | R | The use of materials with ozone-depleting substances have been avoided in our projects. |
| EN20 | NOx, SOx and other significant air emissions by type and weight | R | No measurement mechanism in place as we do not generate significant NOx, SOx emissions. |
| EN21 | Total water discharge by quality and destination | P | To conform to the local environmental regulations, the discharge quality and destination are parameters included in the site environment checklist and monitored during site inspection. |
| EN22 | Total weight of waste by type and disposal method Construction and Waste Management Environmental Performance |
R | |
| EN23 | Total number and volume of significant spills | R | There have been no reported spills in 2008. |
| VII. Products and Services | |||
| EN26 | Initiatives to mitigate environmental impacts of products and services, and extent of impact mitigation Strategy and Management Research and Development |
R | |
| EN27 | Percentage of products sold and their packaging materials that are reclaimed by category | R | No products sold. |
| VIII. Compliance | |||
| EN28 | Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with environmental laws and regulations | R | Environmental offences of contractors show the number of cases. The total monetary value involved is $39,000. |
| X. Overall | |||
| EN30 | Total environmental protection expenditures and investments by type | R | |
| SOCIAL PERFORMANCE INDICATORS | |||
| Disclosure on Management Approach - Labour Strategy and Management Staff Relations |
R | ||
| Disclosure on Management Approach - Human Right | R | ||
| Disclosure on Management Approach - Society | R | ||
| Disclosure on Management Approach - Product Responsibility | R | ||
| SOCIAL PERFORMANCE INDICATORS: LABOUR PRACTICES AND DECENT WORK | |||
| I. Employment | |||
| LA1 | Total workforce by employment type, employment contract, and region | R | |
| LA2 | Total number and rate of employee turnover by age group, gender and region | R | |
| II. Labour/ Management relations | |||
| LA4 | Percentage of employees covered by collective bargaining agreements | R | |
| LA5 | Minimum notice period(s) regarding operational changes, including whether it is specified in collective agreements | P | Staff are well informed and consulted regarding significant changes beforehand, and notices are issued as soon as possible, although minimum notice period is not prescibed in government internal circulars. An example would be the transfer of plumbing and drainage installations responsibility; staff consultation was initiated 7 months prior to the implementation. We will report in mid-term when relevant procedures are formalised. |
| III. Occupational Health and Safety | |||
| LA7 | Rates of injury, occupational diseases, lost days and absenteeism, and number of work-related fatalities by region | R | |
| LA8 | Education, training, counselling, prevention and risk-control programmers in place to assist workforce members, their families or community members regarding serious diseases | R | |
| IV. Training and Education | |||
| LA10 | Average hours of training per year per employee, by employee category Staff Development Social Performance |
R | No measurement mechanism in place to identify the total training hours within each employee category as training is identified by type (i.e. succession, vocational and career development) and not be employee category. |
| LA11 | Programs for skills management and lifelong learning that support the continued employability of employees and assist them in managing career endings | R | |
| LA12 | Percentage of employees receiving regular performance and career development reviews | R | The performances of all our employess are reviewed at least annually. |
| V. Diversity and Equal Opportunity | |||
| LA13 | Composition of governance bodies and breakdown of employees per category according to gender, age group, minority group membership, and other indicators of diversity | R | |
| LA14 | Ratio of basic salary of men to women by employee category | R | The Hong Kong SAR Government is not discriminatory about gender differences. There is no difference between male and female employees in the remuneration package. The ratio of basic salary of men to women of the same rank is 1:1. |
| SOCIAL PERFORMANCE INDICATORS: HUMAN RIGHTS | |||
| I. Investment and Procurement Practices | |||
| HR1 | Percentage and total number of significant investment agreements that include human rights clauses or that have undergone human rights screening | R | Our operations do not involve with investments |
| HR2 | Percentage of significant suppliers and contractors that have undergone screening on human rights and actions taken | N | No measurement mechanism in place as it is not a formal practice in local public agency, but we award projects to contractors who do not hire illegal immigrants. All contractors are closely monitored on their convictions of employing illegal immigrants and incidents on wage disputes, and we will report in mid-term. |
| II. Non-discrimination | |||
| HR4 | Total number of incidents of discrimination and actions taken | R | |
| III. Freedom of Association and Collective Bargaining | |||
| HR5 | Operations identified in which the right to exercise freedom of association and collective bargaining may be at significant risk, and actions taken to support these rights | R | |
| IV. Child Labour | |||
| HR6 | Operations identified as having significant risk for incidents of child labour, and measures taken to contribute to the elimination of child labour | R | |
| V. Forced and Compulsory Labour | |||
| HR7 | Operations identified as having significant risk for incidents of forced or compulsory labour, and measures to contribute to the elimination of forced or compulsory labour | R | |
| SOCIAL PERFORMANCE INDICATORS: SOCIETY | |||
| I. Community | |||
| SO1 | Nature, scope, and effectiveness of any programs and practices that assess and manage the impacts of operations on communities, including entering, operating, and exiting Health & Safety Project Environmental Assessment |
R | |
| II. Corruption | |||
| SO2 | Percentage and total number of business units analyzed for risks related to corruption | R | |
| SO3 | Percentage of employees trained in organisation's anti-corruption policies and procedures | R | |
| SO4 | Actions taken in response to incidents of corruption | R | In 2008, no incidents of corruption was reported. In case incidents of corruption are encountered, we will report to Independent Corporation Against Corruption. |
| III. Public Policy | |||
| SO5 | Public policy positions and participation in public policy development and lobbying | R | |
| V. Compliance | |||
| SO8 | Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with laws and regulations | R | No significant non-compliance with laws and regulations |
| SOCIAL PERFORMANCE INDICATORS: PRODUCT RESPONSIBILITY | |||
| I. Customer Health and Safety | |||
| PR1 | Life cycle stages in which health and safety impacts of products and services are assessed for improvement, and percentage of significant products and services categories subject to such procedures | R | |
| II. Products and Services Labelling | |||
| PR3 | Type of product and service information required by procedures, and percentage of significant products and services subject to such information requirements | R | |
| III. Marketing Communication | |||
| PR6 | Programs for adherence to laws, standards, and voluntary codes related to marketing communications, including advertising, promotion, and sponsorship | N | As public agent, ArchSD is required to comply with all local regulations. However, there is no specific programme in Hong Kong to secure adherence to laws and guidelines related to marketing communications for public agency. We will report by long term when relevant programmes are developed. |
| V. Compliance | |||
| PR9 | Monetary value of significant fines for non-compliance with laws and regulations concerning the provision and use of products and services | R | No significant non-compliance with laws and regulations |
| SOCIAL PERFORMANCE INDICATORS: Administrative Efficiency | |||
| I. Administrative Efficiency | |||
| PR15 | Results of assessments of the efficiency and effectiveness of services provided by the public agency, including the actions taken to achieve improvements in service delivery | R | |
Note: For the indicators that are not applicable or not available, the reason for omission is provided for each of this indicator.
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