Strategy and Management
We execute the following three core functions in relation to Government-owned and Government-funded facilities:
- Facilities Development;
- Facilities Upkeep; and
- Monitoring and Advisory Services (also cover quasi-government organisations)
Under our core functions, we play a number of roles including the Government Advisor, Maintenance Agent, Works Agent, and Project Manager that allow us to promote and achieve sustainable development to our client and to the public.
In pursuit of performance excellence, we adopt and implement an Integrated Management System (IMS), in compliance with ISO 9001, ISO 14001 and OHSAS 18001 standards, to monitor and control service quality, environmental impacts as well as occupational, health and safety risks. Our IMS aligns our operations with the departmental Vision, Mission and Values and enables us to identify room for improvement in sustainability performance.
As one of the internal governance measures, we strictly adhere to the policies stipulated by the Civil Service Bureau. We also follow the guidelines given by the Development Bureau (DEVB), to allow sufficient safety-related provisions such as site safety training, Pay for Safety Scheme and Pay for Safety & Environment Scheme, safety promotion, etc. in our construction contracts. With regard to labour issue, we strictly adhere to the Employment Ordinance which protects the right and benefits of the employees and prohibits hiring any child labour or forced labour. For large-scaled construction projects, a Labour Relations Officer is appointed to resolve any dispute between contractors and workers throughout the contract period.
Our Senior Management commits to community involvements through joining various professional bodies and committees that provide statutory, professional and technical advice for the betterment of the industry and the drafting-up public policies on building design and architectural issues. For instance, our senior staff members are involved in:
- Council of the Lord Wilson Heritage Trust to administer the operation of the Trust;
- Committee on Planning & Land Development to consider and review policies on planning and land development issues;
- Property Strategy Group to consider and decide all matters related to the optimisation of site utilisation;
- Minor Building Works Committee to examine and approve minor building works applications; and
- Steering Committee on Greening, Landscape and Tree Management to set strategic direction on greening, landscape and tree management policies and oversee the implementation of the policies.
Administrated by our Director, the Senior Staff Forum oversees the management and operation as well as the decision-making on economic, environmental and social impacts of ArchSD. A photo of the Senior Staff Forum, taken in May 2013, was presented below
Vision, Mission and Values
The Senior Staff Forum has defined our Vision, Mission and Values to steer on the Department's operating strategies with the inclusion of our commitment to improve economic, environmental and social performance continually. The Forum is also responsible for the development, approval and updating of our sustainability strategies, policies and goals as well as review of our sustainability performance as part of IMS that would be conducted at least once a year.
Our Vision, Mission and Values and also our Quality, Environmental, Health and Safety Policy are summarised as follows:
Serve and care for our community by enriching the living environment through quality professional services
- Ensure the quality and sustainable development of community facilities
- Ensure the quality upkeep of community facilities
- Provide quality professional advisory services on community facilities and related matters
- Promote best practices in the building industry
- Continuous Improvement
- Team Spirit
- Partnering Spirit
- Caring Attitude
Quality, Environmental, Health and Safety Policy
When offering our Clients a comprehensive range of multi-disciplinary services for public buildings and facilities, we commit to:
- Fulfill the agreed requirements of our Clients to the highest professional standards.
- Deliver our services in an environmentally responsible manner by implementing conservation of energy, preventing pollution and reducing the consumption of natural resources.
- Manage our health and safety risks to ensure a safe and healthy environment for our staff, our contractors and people who may be affected by our work.
- Comply with all relevant legislations and other requirements, and wherever practicable, to achieve standards beyond those that are legally required.
- Provide adequate resources and training to all staff and provide appropriate training to persons working for or on behalf of ArchSD, to continually improve our quality, environmental, health and safety performance and effectiveness.
- Promote ArchSD's principles of quality, environmental sustainability, health and safety to our partners in work, the construction industry and the general public.
We caution about the hazards associated with our daily operations. To this end, we conduct risk assessments at both department office and project sites and take all necessary steps to prevent, identify and manage the hazard as far as possible.
Through the "Plan-Do-Check-Act" cycle of our IMS, we identify, mitigate and manage potential risks related to our operation and service at Departmental level. The system enables our senior management to evaluate any potential risks on quality, environment, society and economy in relation to our services and operations, and to carry out the necessary preventive actions to minimise or eliminate the risks.
At project level, we follow guidelines issued by the DEVB Technical Circular (Works) No. 22/1993 on "Estimating Using Risk Analysis" and No. 6/2005 on "Implementation of Systematic Risk Management in Public Works Projects" to identify, manage and control the potential risks from the project inception phase to the construction phase. In addition, our project teams will conduct integrated management workshops with various stakeholders throughout construction to facilitate the identification and analysis of potential risks at different project stages and devise effective measures to avoid or lessen the associated impacts.
As a civil servant, all our staff members are required to strictly observe and follow the Prevention of Bribery Ordinance to maintain high ethical standards and staff integrity in all operations. Any identified potential bribery and corruption cases will be reported to the Senior Staff Forum and the Independent Commission Against Corruption (ICAC) for investigation. During the reporting year, there was no bribery or corruption case occurred.