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Architectural Services Department - ArchSD Sustainability Report 2015

GRI Content Index

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GRI Content Index

The report is ‘In Accordance’ with the GRI G4 Guidelines – Core option. The General Standard Disclosures and material Specific Standard Disclosures are presented below with either linkage to the reported section(s) or direct answer.

General Standard Disclosures
General Standard Disclosures Cross-reference/Comments External Assurance
Strategy and Analysis
G4-1 Statement from the most senior decision-maker of the organisation Message from the Director
Organisational Profile
G4-3 Name of the organisation About Us
G4-4 Primary brands, products and services About Us
G4-5 Location of organisation's headquarters About Us
G4-6 Number of countries where the organisation operates Hong Kong only
G4-7 Nature of ownership and legal form Part of the Hong Kong SAR Government
G4-8 Markets served Strategy and Management
G4-9 Scale of the organisation About Us
Data Summary
G4-10 Number of Employees Data Summary
G4-11 Percentage of employees covered by collective bargaining agreements None. There is no collective bargaining legislation exists in Hong Kong but we have maintained various staff engagement channels such as the Departmental Consultative Committee, Joint Staff Consultation Group, Staff Motivation Scheme, Web Forum, Staff Relation Units and other staff associations.
G4-12 Organisation's supply chain Project Quality Management
G4-13 Significant changes during the reporting period regarding size, structure, ownership or organisation's supply chain No significant change
G4-14 Explanation of whether and how the precautionary approach or principle is addressed by the organisation Strategy and Management
G4-15 Externally developed economic, environmental, and social charters, principles, or other initiatives to which the organisation subscribes or endorses About This Report
Strategy and Management
G4-16 Memberships in associations and/or national/international advocacy organisations Strategy and Management
Identified Material Aspects and Boundary
G4-17 Entities included in the organisation's consolidated financial statements or equivalent documents About Us
Report Verification
G4-18 Process for defining report content and the aspect boundaries About This Report
Main Focus Areas

Report Verification
G4-19 Material aspects identified in the process for defining report content Main Focus Areas
Report Verification
G4-20 Aspect boundary within the organisation for each material aspect Main Focus Areas
Report Verification
G4-21 Aspect boundary outside the organisation for each material aspect Main Focus Areas
Report Verification
G4-22 Explanation of the effect of any re-statements of information provided in earlier reports, and the reasons for such re-statement Data Summary
Report Verification
G4-23 Significant changes from previous reporting periods in the scope and boundary No significant change
Report Verification
Stakeholder Engagement
G4-24 List of stakeholder groups engaged by the organisation Main Focus Areas
Engagement Approach

Report Verification
G4-25 Basis for identification and selection of stakeholders with whom to engage Main Focus Areas
Report Verification
G4-26 Approaches to stakeholder engagement, including frequency of engagement by type and by stakeholder group Engagement Approach

We have regular engagement with members of each group: (i) annual appraisals for staff; (ii) quarterly performance reports for consultants and contractors; and (iii) Client Satisfaction Survey for clients.

Report Verification
G4-27 Key topics and concerns that have been raised through stakeholder engagement, and how the organisation has responded to those key topics and concerns, including through its reporting Engagement Approach
Report Verification
Report Profile
G4-28 Reporting period About This Report
G4-29 Date of most recent previous report ArchSD Sustainability Report 2014 was published in September 2014.
G4-30 Reporting cycle About This Report
G4-31 Contact point for questions regarding the report or its contents Feedback
G4-32 GRI Content Index, the 'in accordance' option the organisation has chosen and the reference to the External Assurance Report if any GRI Content Index
G4-33 Policy and current practice with regard to seeking external assurance for the report About This Report
Report Verification
Governance
G4-34 Governance structure of the organisation About Us
Strategy and Management
Ethics and Integrity
G4-56 Organisation's values, principles, standards and norms of behaviour Strategy and Management
Specific Standard Disclosures
Material Aspects DMA and Indicators Cross-reference/Comments External Assurance
Procurement Practices DMA Project Quality Management
Procurement Practices G4 EC9 Proportion of spending on local suppliers at significant locations of operation In 2014, all our purchases were from local suppliers (defined as companies registered in Hong Kong).
Energy DMA Sustainable Building Design
In-house Green Management
Objectives and Targets
Energy G4-EN3 Energy consumption within the organisation Data Summary
Energy G4-EN6 Reduction of energy consumption Data Summary
Emissions DMA In-house Green Management
Objectives and Targets
Emissions G4-EN15 Direct greenhouse gas (GHG) emission (Scope 1) In-house Green Management
Emissions G4-EN16 Energy indirect GHG emissions (Scope 2) In-house Green Management
Emissions G4-EN17 Other indirect GHG emissions (Scope 3) In-house Green Management
Emissions G4-EN19 Reduction of GHG emissions In-house Green Management
Data Summary
Effluents and Waste DMA In-house Green Management
Objectives and Targets
Effluents and Waste G4-EN23 Total weight of waste by type and disposal method Data Summary
Compliance DMA Strategy and Management
Compliance G4-EN29 Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with environmental laws and regulations Data Summary
Supplier Environmental Assessment DMA Project Quality Management
Supplier Environmental Assessment G4-EN32 Percentage of new suppliers that were screened using environmental criteria ArchSD only appoints contractors and suppliers from lists of relevant categories, which are maintained by the Government of HKSAR. The listed contractors and suppliers have to fulfill certain requirements, which are mainly related to the establishment of their companies, set out by the administrators of these lists. Contractors and suppliers are also required to achieve ISO 9001:2008, ISO 14001:2004 and OHSAS 18001:2007 certifications in order to be included in these lists.
Employment DMA Staff Development
Staff Engagement
Employment G4-LA1 Total number and rates of new employee hires and employee turnover by age group, gender and region Data Summary
Occupational Health and Safety DMA Project Quality Management
Objectives and Targets
Occupational Health and Safety G4-LA6 Type of injury and rates of injury, occupational diseases, lost days, and absenteeism, and total number of work-related fatalities, by region and by gender Data Summary
Training and Education DMA Staff Development
Training and Education G4-LA9 Average hours of training per year per employee by gender, and by employee category Data Summary
Training and Education G4-LA11 Percentage of employees receiving regular performance and career development reviews, by gender and by employee category All staff receive regular performance appraisal.
Non-discrimination DMA Strategy and Management
Non-discrimination G4-HR3 Total number of incidents of discrimination and corrective actions taken No incident of discrimination was reported in 2014.
Anti-corruption DMA Strategy and Management
Anti-corruption G4-SO4 Communication and training on anti-corruption policies and procedures Data Summary
Anti-corruption G4-SO5 Confirmed incidents of corruption and actions taken Strategy and Management
Grievance Mechanisms of Impacts on Society DMA Project Quality Management
Grievance Mechanisms of Impacts on Society G4-SO11 Number of grievance about impacts on society filed, addressed, and resolved through formal grievance mechanisms The number of public and media complaints filed, addressed, and resolved in 2014 was 320.
Product and Service Labelling DMA Project Quality Management
Product and Service Labelling G4-PR5 Results of surveys measuring customer satisfaction Project Quality Management
Objectives and Targets

 

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